Meeting Minutes
OLYMPIC PENINSULA EXPLORERS
September 13, 2008 12:30 p.m.- Meeting Minutes
Valley Tavern, Port Hadlock (after Fort Flagler walk)
Present: Kathy Freeny, Susan Leggett, Jim Bendell, Billie Grauberger, Lora Szymanski, Linda Frazer, Tren Williamson, Kathy and Jack Fletcher, Kay Peters, Mary Allen and Jack Clark, Pierre and Heidi Cappuccino, Victor McAllister, Robert Williams, Richard Hansen, Robert and Frances Johnson, Ingrid and Bob Forcier, Sheila Everett
OPE President Mary Allen Clark chaired the meeting and called it to order. Approval of the previous meeting's minutes (June 28, 2008) was deferred, as they were not available.
Treasurer's report: Balance of $3,306.63, considered a comfortable reserve.
AVA Awards - none presented at this meeting
Old Business:
1) Mary Allen said the Canadian visit is still scheduled for next summer, July 26, 2009. This will coincide with the Port Angeles Arts in Action Festival, and will be coordinated by Sue Pechina. The actual walk is yet to be determined.
2) Sequim Walk Box: This will remain at Swain's through the end of 2008 (Dec. 31) and then will be moved to the Sequim QFC store approx. Jan. 1, 2009.
New Business:
1) Kitsap Club Walk Sept. 27 - Rob Williams said this will be at Evergreen Park in CityplaceBremerton. It includes two bridges, and is 11 K. Start times are 8am - 1pm.
2) October 11th Troll Stroll: Kathy Freeny volunteered to be the walk leader.
3) 2009 Club Calendar: Mary Allen distributed copies of a draft 2009 Walk Schedule, and asked for input. There was discussion about doing a greater variety of walks, with some in a reverse direction, or with changes in the route, to make things more interesting for people who end up doing the same walks from year to year. Changes in the Sul Duc and Hurricane Hill walks were mentioned. Also, the schedule was designed with alternating locations, so that everyone is not traveling so far to the walks each time. One idea is to do a walk event in Port Townsend during the Kinetic Sculpture competition weekend Oct. 3, 2009. A motion was made and seconded to do this event; the motion passed.
4) Kitsap Club Calendar: Rob Williams discussed a possible half / full marathon / 10K walk to be held by the Kitsap Club sometime in 2009, hopefully a combination event with OPE. Also, on Dec. 20th the Canadians in placeStateVictoria are planning a walk / potluck BBQ / evening Butchart garden event.
5) New walkers: Mary Allen asked for suggestions on how to get new walkers signed up more easily (info packets, booklets, new club memberships, etc). It's too frenzied to do this at the start of a walk when everyone is signing in, getting into carpools, etc. It helps if packets are available at the start of every walk, and a club member follows up with new walkers. Also, personally inviting new walkers to the subsequent walks might help the club retain new walkers as members. Mary Allen does email followups.
6) Closed walks: A reminder that the Colfax, CityplacePullman, and Pomeroy walks are closed.
Reports: Mary Allen reported on the AVA meeting, and July 11 celebration of its 25th anniversary.
Trails Committee: Jack Clark discussed the trail section in Robin Hill Farm that OPE maintains.
Publicity: Richard Hansen reminded members to check the website for changes to the walk calendar. He will telephone those who do not use computers for this.
The meeting adjourned at 1:10pm. (Sheila Everett, OPE secretary)
Olympic Peninsula Explorers
Meeting Minutes
June 28, 2008
The meeting was called to order by Janet Lenfant, President
The minutes of the June meeting were approved and seconded as read
Present:
Janet Lenfant, Kathy Freeny, Robert Dachtler, Janet Culver, Jerry Hagen, Sheila Everett, Beverly Clark, Robert Williams, Bruce Ramsey, George Christensen, Bob Forcier, Ingrid Forcier, Jack Clark, Mary Allen Clark, Tren Williamson, Virginia Porter, Ed Porter, Kay Peters, Billie Grauberger, Frances Johnson, Stephanie Swensson, Sue Pechina, Nancy Krotek
Election of Officers:
An election by ballot was held and the following members were elected by unanimous vote.
President: Mary Allen Clark
Co-Vice President: Bruce Ramsey
Co-Vice President: Rob Williams
Treasurer: Janet Lenfant
Secretary: Sheila Everett
Treasurers Report:
Treasurer Janet Culver announced that we have $3000 in our treasury at this time
Old Business:
The Old Fort Townsend event on 5/17/08 had an attendance of 91 walkers…58 for credit
The US/Canadian Friendship walk will be held on Sun. July 27th. It was decided for drivers to meet at the ferry parking lot at the West end of addressStreetRailroad Ave. at 7:45 a.m. the morning of the walk to transport the Canadians to PlaceNameplaceMarymere PlaceTypeFalls.
The marathon/half marathon idea will be brought up again at a later date as the club members felt that they could not get a marathon together this year.
New Business:
It was decided by a show of hands to make a donation as a memorial for JoAnn McAllister to St. Pius X/SnSt. middlenameLeo SnSchool in CityplaceOmaha from OPE.
Our August 23rd walk will be a memorial walk for JoAnn McAllister. Victor McAllister may be able to walk with us.
Mary Allen Clark, Frances Johnson and Sue Pechina volunteered to partner with the Kitsap club to plan the OPE calendar for 2009.
The Canadians have requested a walk during the Lavender Festival next year. We will need to talk more about this at a later date. The Canadians are planning to invite us to their Walkfest in Aug. 2009.
It was decided by a show of hands to move the Sequim start box back to QFC.
Frances Johnson suggested that we discontinue the Victorian walk in Port Townsend due to poor attendance. It was suggested that the walk at Old Fort Townsend replace this walk. placecountry-regionFrances will look into this.
George Christensen suggested that we have a walk in December. at PlaceNameplaceButchart PlaceTypeGardens and possibly a 5K walk in Ladysmith.
It was stated that some of our walk boxes need repair. Janet said she would look into this.
OPE Committee volunteers:
George Christensen will help Jean Tyson with Trailmaster
Gayle Larson will do publicity
Jack Clark will take charge of OPE's Adopt a Trail section of the ODT
Francis Johnson will do membership and follow up on interested parties.
Next Meeting:
Sept. 13, at placePlaceTypeFort PlaceNameFlagler PlaceTypeState Park
Minutes submitted by Sue Pechina, Secretary
OLYMPIC PENINSULA EXPLORERS
Meeting Minutes
April 26, 2008
The meeting was called to order by President Janet Lenfant.
Members present: Janet Lenfant, Jack and Kathy Fletcher, Susan Leggett, Frances Johnson, Tren Williamson and Kay Peters.
The minutes were changed to include Kay Peters as a member present at the January 12, 2008 meeting.
Treasurer's Report: We are looking good with over $3,000 in our account. It is helpful to have sponsored walks. Yearly sanction fees are $40 and $30 for seasonal walks.
Awards:
Dec 2007/Jan 2008 TAW and the March/April 08 NW Pathfinder: Jean Tyson - 10 Events; Richard Cable - 550 Events and 5,500 KM; Kay Peters - 700 Events!
Feb/March 2008 TAW and the May/June 08 NW Pathfinder: Carol and Geno Alfarone - 30 Events; Glenda Cable - 375 Events;
April/May 2008 TAW: Carol and Geno Alfarone - 50 Events and 500 KM.
Old Business:
On May 10th there will be a workers walk for our Old Fort Townsend event. This event will take place May 17, 2008. A workers sign up sheet was passed around.
New Business:
We discussed the Kitsap Event to be held in Port Orchard on May 31st. All were encouraged to support their Club.
US/Canadian Friendship Walk will take place on Sunday, July 27th. It was decided to transport our Canadian friends to addressStreetLake Crescent for our “fabulous” placePlaceNameMarymere PlaceTypeFalls walk. We would to placeCityPort Angeles for lunch on our own and enjoy the Arts in Action Festival. (They had requested an exchange the weekend of the Festival.) A list was passed around for volunteer drivers.
The Kitsap Club would like to do a marathon/half marathon with our Club on the ODT for an event. Frances Johnson will talk with Rob Williams.
Our Club will support the PTC again this year with a donation. Richard Hansen requested a replacement as our Club's trail volunteer for the one mile section we maintain.
Reports:
ESVA: A report was sent around written by Curt Myron, announcing new ESVA officers.
Next meeting is June 14th after a walk on the Dungeness Spit. Lunch will be at the Sequim Pizza Factory. This is an important meeting with election of new OPE officers.
Minutes were submitted by Kay Peters in Secretary Sue Pechina's absence.
Olympic Peninsula Explorers
Meeting Minutes
January 12, 2008
The meeting was called to order by President Janet Lenfant
Members present were: George Christensen, Billie Grauberger, Carol Alfarone, Gene Alfarone, Sue Pechina, Mary Allen Clark,
Jack Clark, Frances Johnson, Janet Culver, Janet Lenfant, Dick Larson, and Gayle Larson.
Kitsap members and guests: Nancy Krotec, Bruce Ramsey, Robert Williams, Helen Nissani and Kurt Rittenmyer.
The minutes of the previous meeting were approved as written and seconded.
Treasurers Report:
Treasurer Jan Culver reported that the number of walkers were normal for this time of year. The club is in the black.
She reported that sponsors are always needed for the YRE event walks. Yearly sanction fee is $40 per YRE and $30 for seasonal walks.
Old Business:
* We had 105 walkers at the Kinetic walk. 68 walked for credit.
* OPE's next sanctioned event will be Old Fort Townsend on Sat. May 17th. Members were encouraged to sign up to
help with this event. We will have to keep our impact on the State Park to a minimum to avoid paying a $150 fee.
* NW Pathfinder is now $12.00/year and OPE dues now are $17.00/year.
New Business:
* There will be a Canadian Walkfest 2008 the first weekend in April. On Sunday, April 6th. They have planned walks in the morning
and afternoon with a potluck in-between and rides to the ferry for those who don't choose to walk in the afternoon.. Members were
encouraged to sign up for this walk….Janet will need to know how many are planning to attend..
* The Canadians have requested another Arts in Action walk. The club will come up with a tweaked YRE that will
include a potluck in a park .
* Upcoming events including a walk sponsored by the Tulip Treckkers on Jan. 26th and 27th and the NW Trek walk
sponsored by ESVA on Feb.2-3 and a Bremerton walk sponsored by the Kitsap club were noted. Details can be
found on OPE's website.
* Next years calendar can be found on the OPE website.
* Dick Cable has respectfully declined to become President next year…someone needs to volunteer to fill this position if the club is
to continue. Janet Lenfant term is up this year.
Reports:
ESVA: Fred Fisher will represent our club at the ESVA meeting Jan. 19th in placeCityLeavenworth. He will distribute brochures
for our May event.
Next meeting is April 26th in placeCityPort Angeles details will be on the website.
Minutes submitted by Sue Pechina, secretary
Olympic Peninsula Explorers
Meeting Minutes
September 15, 2007
The meeting was called to order by President Janet Lenfant
Members present were: Janet Lenfant, Kathy Freeny, Kay Peters, Frances Johnson, Janet Culver and Sue Pechina.
The minutes of the previous meeting were approved as written and seconded.
Treasurers Report:
Treasurer Jan Culver said that the club is in the black and doing well. Dick and Gayle Larson generously paid the sanction fee for the Troll Stroll for 2007.
Old Business:
The Fort Worden/Cappy Trails year Round has been sanctioned for 2008 and will replace the Artillery Hill walk. It was decided to keep the Victorian walk for one more year.
Frances Johnson suggested that we consider cutting some of the walks in 2009 when the Hood Canal Bridge will be under construction and delete the walks that have the fewest number of walkers.
New Business:
It was the opinion of those present that the merger of Oregon and Washington newsletters might be a good thing and would be worth a trial. President Janet Lenfant will take this information to the ESVA meeting in Bellevue.
Members present signed up for rotations for the Kinetic Skulpture Event on Oct. 6th.
Trail marking for the Kinetic Skulpture Event will be on Oct. 5th. Frances suggested that we use more chalk instead of arrows as these get taken down if they are put up the day before.
There will be a workers walk Sept. 29 at 9 a.m. that will start at Chetzemoka Park Kitchen Shelter.
Janet Culver and Kay Peters volunteered to be the Calendar committee for 2008 and plan the walks for the club
The Old Fort Townsend Event tentative date will be May 17th, 2008
Janet would like all members to be thinking about what opportunities they would like to be involved in for next year.
The Canadians were very positive about the split walks we did this year and would like to continue to do the same next year. They also requested that the Arts In Action be incorporated in the walk if possible. They have new leaders who will need to have the walk for OPE on a Sunday, the date to be determined.
Kay Peters suggested that the person responsible for each of OPE's boxes have their name and Phone # on the box so there would be no mix-up on the checks or cash going to the correct person.
Reports:
ESVA Mtg, Sept 22, in Bellevue. Will vote on the merger of Oregon and Washington's newsletters. Suggested name N.W. Pathfinder.
AVA…there is an issue regarding the ouster of IVV President that will be addressed by AVA President Curt Myron.
Next meeting is November 10th. John Marina walk and lunch afterwards at the new location for the Tailgate Pizza.
Submitted By Sue Pechina, secretary
OLYMPIC PENINSULA EXPLORERS
Meeting Minutes
July 14, 2007
Meeting was called to order by President Janet Lenfant.
Members present were: Janet Lenfant, Kathy Freeny, JoAnn McAllister, Kay Peters, Jack Clark, Billie Grauberger, Janet Culver, Victor McAllister, Bob Forcier, Susan Leggett, Ingrid Forcier, Sharon Brant, Frances Johnson, Rob Williams and Jean Tyson.
All enjoyed a pot luck at Jean Tyson's home
Old Business:
There was a discussion of putting together a bag breakfast for each Canadian on Sat the 28th. Sharon Brant, Janet Lenfant and Kay Peters would put them together. (Note: The Canadian walkers requested that we don't do that - hard to reciprocate, so we didn't.) Also, a souvenir Washington State quarter would be given to each Canadian who did the Arts in Action walk. Kathy Freeny will greet the Canadians as they come off the ferry.
New Business:
A sanctioned bike year round 25k can be increased round trip to Port Angeles and back to Mike's Bikes in Sequim with 15 and 25 k options for 2008.
It was suggested by Frances Johnson that Artillery Hill walk be dropped . A new walk is being planned by Bob Forcier and Frances beginning at North Beach, where the present start of Artillery Hill walk is located. At present it has no name.
It was suggested we drop the Victoria Walk.
Kinetic Event will start at Chetzemoka Park on October 6th - a one day only event.
Reports:
AVA: Bob Forcier was our representative to AVA convention in Sacramento. The 2009 convention will be held in Richardson, Texas - Dallas. The one in 2011 will be in Des Moines, Iowa.
Many or all of the walks will be available through the transit system and a person can walk any time.
Curt Myron from Washington State was elected President to AVA.
Others who attended the convention were Ingrid Forcier, Kathy Freeny and Kay Peters. All had a good time visiting old and new friends and each enjoyed the walks.
ESVA: Janet Lenfant received a service award through Becky Forsythe for many, many hours of volkssporting on the scene and behind the scene. Thanks Janet on behalf of all OPE members.
Talked about Japanese Olympiad which will offer 5 volkswalks in Japan and to 5 Fiji Lakes
Janet, Richard, Dana and Jean are thinking about going to Novia Scotia in 2008 for the Canadian convention.
The next meeting will be held September 15th after a walk at Ft. Flagler.
Submitted by Kay Peters, Secretary pro tem
